Position- Finance &Accoutn Executive

Exp - 2- 4 yrs

Key Responsibilities (KRAs)

1. Daily Accounting & Data Entry

• Record all financial transactions accurately and timely in the ERP system.
• Verify supporting documents before accounting entries are posted.
• Review and account all expenses against valid bills and supporting documents.
• Ensure daily posting of receipts, payments, journal entries, and adjustments.
• Perform daily cash and bank reconciliations.
• Reconcile physical cash balances with accounting records.
• Reconcile daily cash collections with sales reports submitted by the Sales Team.
• Assist in maintaining accurate ledgers and accounting records.

Performance Indicators (KPIs):

• 100% entries supported with proper documentation.
• Maximum 1 accounting error per month.
• 100% daily transactions posted by the next working day.
• Maximum 2 corrections requested by auditors/managers per month.
• 100% verification of expenses against supporting bills.
• 100% daily bank and cash reconciliation completion by next business day.
• Zero unreconciled items older than 7 days.
• 100% accuracy in cash receipt recording.
• 100% monthly petty cash reconciliation with physical count.
• 100% reconciliation of cash with daily sales cash reports.

2. Accounts Payable (Vendor Bills & Payments)

• Process and record vendor invoices accurately.
• Verify invoices against Purchase Orders (PO), Goods Receipt Notes (GRN), and supporting documents.
• Ensure timely vendor bill accounting and payment processing.
• Verify inward stock entries against supplier invoices.
• Verify spare parts inward documentation and supporting records.
• Coordinate with procurement and warehouse teams for invoice and inventory-related discrepancies.
• Ensure accurate TDS deduction and accounting on vendor payments.

Performance Indicators (KPIs):

• Vendor invoices posted within 2 working days of receipt.
• Minimum 98% invoice matching accuracy (PO/GRN/Invoice).
• Vendor queries resolved within defined service levels.
• Zero errors in TDS deductions.
• 100% verification of stock inward against invoices.
• 100% verification of spares inward documentation.

3. GST, TDS & Tax Compliance Support

• Support GST and TDS accounting processes.
• Ensure timely posting of GST and TDS-related entries.
• Assist in GST reconciliations and tax data preparation.
• Coordinate with seniors for statutory filings and tax compliance activities.
• Maintain tax-related records and documentation.

Performance Indicators (KPIs):

• GST and TDS entries posted within 2 working days.
• GSTR-2B reconciliation mismatch below 2% by the 14th of the following month.
• 100% accuracy in TDS calculation and posting.

4. Documentation & Record Management

• Maintain systematic filing of accounting and financial documents.
• Ensure proper indexing and storage of vouchers, invoices, and supporting records.
• Keep documents audit-ready at all times.
• Facilitate prompt retrieval of documents for audits and management requirements.

Performance Indicators (KPIs):

• 100% vouchers properly filed and indexed.
• Document retrieval within 10 minutes of request.
• Minimum 95% audit-ready documentation accuracy.
• Zero missing invoices, vouchers, or supporting documents.

5. Team & Cross-Functional Coordination

• Coordinate with Procurement, Warehouse, Sales, and Finance teams for smooth transaction processing.
• Follow up on pending approvals, documentation, and reconciliations.
• Respond promptly to internal queries and support operational requirements.
• Escalate unresolved issues appropriately and within timelines.

Performance Indicators (KPIs):

• Maximum 1 escalation per month due to delayed response.
• Response to internal queries within 24 hours.
• Minimum 98% transaction matching accuracy with PO/GRN/SO.

Educational Qualifications

• Bachelor's Degree in Commerce (B.Com), Accounting, Finance, or related field.
• Additional qualifications such as M.Com, MBA (Finance), CA Inter, CMA Inter, or equivalent will be preferred.

Experience Requirements

• 2–5 years of experience in Accounting, Finance, or Accounts Payable functions.
• Experience in ERP-based accounting systems.
• Exposure to GST, TDS, vendor accounting, and reconciliation activities.

Technical Skills

• Strong knowledge of Accounting Principles.
• Working knowledge of GST and TDS provisions.
• Proficiency in MS Excel (VLOOKUP, Pivot Tables, Conditional Formatting, Basic Formulas).
• Experience with ERP systems such as Tally, SAP, Oracle, Microsoft Dynamics, Busy, or equivalent.
• Reconciliation and documentation management skills.

Key Competencies

• Attention to Detail
• Accuracy & Compliance Orientation
• Time Management
• Analytical Thinking
• Problem Solving
• Teamwork & Collaboration
• Communication Skills
• Integrity & Confidentiality